Current positions

Rupprecht Consult is an independent research and consulting company based in Cologne. Since 1996, our mission has been the sustainable development of cities and regions in Europe and worldwide. To this end, we develop innovative ideas for sustainable urban mobility. Our projects are supported by research and innovation programs and we cooperate worldwide in multidisciplinary consortia. We are an international team. English is our corporate language.

Office Manager (m/f/x) full or part-time

We are seeking an Office Manager (m/f/d) full or part-time to start as soon as possible.


Who we are looking for?

You have completed your training in business administration or an equivalent field. You have gained some work experience, demonstrated strong organizational skills, and are now seeking a meaningful opportunity to utilize your abilities. You are detail-oriented, adept at self-structuring, and fluent in German with a very good command of English. You are proactive, proficient in using modern software solutions such as MS Office, and enjoy collaborating with an international team. Experience with an ERP system (we use Munixo) would be advantageous.


What will you do?
You will support the office management of our small, dynamic project office by performing administrative tasks. Your diverse range of responsibilities includes:

  • Incoming invoices / preparatory accounting activities
  • Creating invoices via online portals
  • Checking credit card statements
  • Managing the time tracking of our working students
  • Supporting our acquisition processes by providing administrative documents
  • Travel management (booking business trips, reimbursing expenses, managing employees' Bahncards, etc.)
  • General office organization and communication (emails, telephone)
  • General secretarial work, e.g. filing, material procurement
  • Calendar maintenance (Outlook)
  • Manage meeting rooms for business meetings
  • Organizing onboarding and offboarding for new employees
  • Occasionally: receiving and looking after our guests

What can we offer you?

  • A varied, dynamic, and meaningful work environment in a friendly, international team
  • No workplace hierarchy and thus direct and uncomplicated communication
  • A modern workplace in the heart of Cologne with the option for occasional Home Office
  • Flexible working hours and an annual vacation entitlement of 28 days
  • Deutschlandticket
  • Bike Leasing (Jobrad)

Please send your application with the subject line “Office Management” and your salary expectations by October 11, 2024, to: info@rupprecht-consult.eu.
Our team is looking forward to meeting you!